Xerox Phaser 3635 System Administration Guide 757 E-mailThis chapter explains how to set up the E-mail feature of the machine, which enables Usersto scan paper documents into an electronic format and send those documents to one ormore e-mail recipients.This is the procedure to follow to install and setup this feature:1. Overview on page 752. Information Checklist on page 763. Enable E-mail from the Machine on page 764. Configure SMTP on page 765. Configure the Feature on page 776. Optional Step: Setup Address Books on page 80OverviewThe E-mail feature enables a User to scan paper documents into an electronic format andsend those documents to one or more e-mail recipients.Authentication (Service Access Control) can be enabled on the machine to preventunauthorised access to the network options. If Authentication is enabled a user will beprompted to enter user account details, before they can access the E-mail feature.Authentication prevents a user from sending an anonymous e-mail from the device.E-mail AddressingRecipient addresses can be added using any one of the three methods listed below:1. Enter a recipient address manually at the email keyboard screen. i.e.name@company.com.2. Look up a recipient address using LDAP (Lightweight Directory Access Protocol),and/or perform a look up using the Local Address book. LDAP provides access to theglobal, or corporate address book. See LDAP Configuration and Address Books onpage 81.3. Enter a recipient using the .com key (Smart Key). The Smart Key can be programmedto enter full e-mail address i.e. name@company.com, or the Smart Key can beprogrammed to append a domain address, i.e. @company.com. The end user canthen enter part of an e-mail address and hit the .com key to append the domainaddress to his entry. See steps in General on page 77 to setup the Smart Key.
