14 Authentication and Account Administration326Xerox Standard AccountingOverviewWhen enabled, Xerox Standard Accounting (XSA) tracks the numbers of Copy, Print,Network Scanning, E-mail, Internet Fax and Fax jobs (when these features are installedon the machine), for each user. Usage limits can also be applied to users to restrict thetotal numbers of copy, print, fax and scan jobs that a user can perform. Administratorscan print a report which contains all XSA data.XSA is set up through CentreWare Internet Services, the machine's HTTP pagesdisplayed on your web browser. Administrators must create accounts and specify limitsbefore users are authorized to access the machine.When XSA is set up, users must enter their account details at the machine to use thedevice. When they have finished their job, their XSA allocation is reduced by thenumber of prints, copies or scans performed. When XSA is enabled, users must entertheir account details in the print driver to print documents from their computers.The XSA feature is mutually exclusive from any other accounting feature. If XSA isenabled at the device, the following applies:• You cannot enable Local Accounting or Network Accounting.• Each device supports unique XSA User IDs and Group Accounts.• All user IDs must be assigned to one or more group accounts.NOTE: The XSA settings and account data are stored in the machine. It is stronglyrecommended that you back up the settings and data regularly using the Cloning hotlink available under the XSA folder of Internet Services as described in this section.Should the machine lose your XSA data and settings you can restore them from thebackup file that you produced using the Cloning process.Installation ChecklistBefore starting the installation procedure, please ensure the following items areavailable or have been performed.1. Ensure that your device is fully functioning on the network.2. Ensure that the TCP/IP and HTTP protocols are configured on the device and fullyfunctioning. This is required to access CentreWare Internet Services to configureXerox Standard Accounting. The Internet Services function is accessed throughthe embedded HTTP server on the machine and allows the System Administratorto configure XSA with a web browser.To verify that the TCP/IP and HTTP protocols are correctly configured, print aConfiguration Report described in the Machine Status chapter.Enabling Xerox Standard Accounting (from Internet Services)At Your Computer1. Open your web browser and enter the TCP/IP address of the machine in theAddress bar. Press .2. Click the [Properties] tab.
