10 Scanner Environment Settings276Scanning ProcessThe machine has five types of scanning functions.• Scan to E-mail• Scan to Mailbox• Network Scanning• Scan to PC (FTP)• Scan to PC (SMB)The setup procedures are as follows.Scan to E-mail SetupHard copies can be scanned at the machine and sent to remote clients as e-mailattachments in Single TIFF, Multi TIFF, PDF, or XPS format. SMTP and POP3 mailservers are used to send and receive e-mail respectively.NOTE: XPS stands for XML Paper Specification.Prerequisites for Scan to E-mail Setup1. Confirm that an existing operational network using TCP/IP is available.2. Confirm that DNS and the Domain Name have been correctly setup for themultifunction machine.3. Confirm that the following ports are enabled:• Scan to E-mail: [Send E-mail]• E-mail Print: [Receive E-mail]• E-mail Notification Service/Notify Job End by E-mail: [E-mail NotificationService]Data to Set Up E-mail InstallRequirement CommentsSMTP mail server Host Name or IPaddressRequired If using an external mail server, yourInternet Service Provider will provide youwith the mail server name or IP address.SMTP login/password Required*WorkCentre E-mail address RequiredLocal e-mail addresses Optional A Local Address Book can be created tostore e-mail addresses.LDAP server address can beenabledLDAP Host Name Displays only e-mail addresses on thecorporate (LDAP) internal address book.* Only if the SMTP server requires login and password for authentication.
