Scanning128 WorkCentre 7500 Series Multifunction PrinterUser GuideUsing the Scan to Email and Copy to Folder ToolsThis section includes: Using an Email Profile ...................................................................................................................................................... 128 Selecting New Email Settings ....................................................................................................................................... 129 Using a Folder Profile ....................................................................................................................................................... 129 Deleting Image Files......................................................................................................................................................... 130Use the Scan to Email or Copy to Folder tools to attach scanned images to email messages or copy themto local or network folders.When sending scanned images as email attachments, you can use a saved email profile or manuallyenter the email addresses, subject line, and message text.When copying scanned images to a folder, you can use a folder profile that has been saved with specificsettings.Using an Email ProfileTo send scanned images as attachments in an email using an email profile:1. Access the Xerox® Scan Utility on your computer using one of the following methods: Windows: Right-click the Xerox® Scan Utility Menu icon in the taskbar, then select OpenXerox® Scan Utility. If the icon does not appear in the taskbar, click Start > Programs > Xerox®Office Printing > Scanning > Xerox® Scan Utility. Macintosh: Navigate to Applications > Xerox® > Xerox® Scan Utility, then double-click Xerox®Scan Utility.2. Click the Scan to Email tab.3. Select one or more thumbnail images to send with an email.4. Select a profile from the Email Profiles drop-down list.The Attachment Base Name, To, CC, Subject, and Message fields display information from the savedprofile.Note: The Xerox® Scan Utility adds the scan date and time information for each image to the end ofthe file name.5. If desired, click any of the fields, then type new email settings.6. Click Copy to Email to open your email application.The selected images are attached to the email message.7. If desired, make additional changes to the email settings.8. Send the email.
