Setting up an address book_ 1286.setting up an address bookThis guide gives you guidelines for the address book.This chapter includes:• Setting up an address book using the control panel • Setting up an address book using SyncThru™ Web ServiceSetting up an address book using the controlpanelYou can save frequently used fax numbers, e-mail addresses, SMB serveraddresses, FTP server addresses and WebDAV server addresses in yourmachine.• Individual: Stores up to 500 recipients’ information.• Group: Makes groups when you frequently send the same document toseveral destinations. You can register up to 500 recipients in a group.Entries stored here will be available for selection within the sending liston the Basic tab of Fax, Scan to Email or Scan to Server. SendingGroup can be also setup comprising of many Individual entries.You cannot register a group as you register an individual in agroup.Storing Individual address (Fax, E-Mail)1. Press Machine Setup > Application Setting > Address Book > New >Fax, E-Mail > Individual are automatically choosed.2. Press the Name input area. Then enter the name of the recipient usingthe pop-up keyboard. Press OK.Check Favorite for addresses you often use. You can easily findthem from the search results.3. Press the Fax No. input area and enter the fax number using thenumeric keypad on the control panel. You have to use only the numbers,with the area code if necessary.Inserting a pause: with some telephone systems, you must dial anaccess code (9, for example) and listen for a second dial tone. Insuch cases, you must insert a pause in the telephone number. Youcan insert a pause while entering fax number.4. Speed Dial No. is automatically filled with the first free number.Speed Dial No. is the number representing a recipient’sinformation, you can use the numeric keypad on the control panel.5. Press the E-mail input area. Then enter the e-mail address of therecipient using the pop-up keyboard. Then press OK.6. Press OK to save the information.Storing Individual address (SMB, FTP, WebDAV)1. Press Machine Setup > Application Setting > Address Book > New >SMB, FTP or WebDAV > Individual from the display screen.2. Press the Name input area. Then enter the name of the recipient usingthe pop-up keyboard. Press OK.Check Favorite for addresses you often use. You can easily findthem from the search results.3. Press IP or Host, and press the IP Address/Host Name input area.Then enter the server address in dotted decimal notation or a host nameusing the pop-up keyboard. Press OK.4. Press the Port No input area. Then enter the server port number usingthe pop-up keyboard. Press OK.5. Press the User Name input area. Then enter the user name using thepop-up keyboard. Press OK.• In case of SMB or FTP, if you want the server to permit accessfor unauthorized person. Press the Anonymous box. This boxis unchecked by default. If you checked the Anonymous box,go to step 7.• In case of WEBDAV, you can send the files in encryptionpressing SSL. If the machine and receiving WebDAV server ofthe SSL (Secure Sockets Layer) option are different, thetransfer could be failed. Also, if the receiving WebDAV servercan receive only the encrypted file, you need to press the SSLbutton.6. Press the User Password input area. Then enter the password usingthe pop-up keyboard. Press OK.7. Press the User Domain input area. Then enter the domain name usingthe pop-up keyboard. Press OK.
