Department ID Management6-66System Manager SettingsDepartment ID ManagementYou can register a Department ID and password for each department, and manage the machineby limiting its use to only those who enter the correct Department ID and password. This iscalled Department ID Management. Department IDs and passwords for up to 1000departments can be registered. Use Department ID Management to keep track of the copy,scan, and print totals for each department.With Department ID Management, the following settings can be specified:• Turn Department ID Management ‘On’ or ‘Off’.• Register the Department ID and password.• Set page limits for scans, prints, and copies.• Accept or reject print and scan jobs from computers with unknown IDs.The Department ID Management Settings can be set in the Additional Functions screen. Forinstructions, see “What Are Additional Functions?,” on p. 4-2.After editing settings on Department ID Management, make sure to press (Log In/Out) toreturn to the screen for entering the Department ID and password.IMPORTANT• If the optional Card Reader-E1 is attached, Department ID Management is automatically activated. (See“Card Reader-E1,” on p. 3-19.)• Do not change the password when using a control card. The control card will become unusable if thepassword for the Department ID is changed.• If User ID Management is set to ‘On’, Department ID Management is performed on the Department IDsthat correspond to registered users.• If User ID Management is set to ‘On’, the registered User ID and password in Department IDManagement of the machine must be matched. If the registered User ID and password in DepartmentID are changed due to the changes made in “Device Information Settings,” on p. 6-32, make sure thatyou change the user information accordingly. For instructions on how to set User ID and password, seethe Remote UI Guide.
