3. On the "Now Processing File Data" screen, click the text "HERE" in the displayed message, or wait untilFile Download window appears.Note• Depending on the security settings of your Web browser, pop-up menus might be blocked. If thefile cannot be exported successfully, try the export operation again or change the security settingsof your Web browser.4. Click Save on File Download window.5. On the Save As window, select a folder to save the exported phonebook data to, enter the file name inFile name, select TSV File for Save as type, and click Save.If the file is downloaded successfully, the Download complete window appears.6. Click Close.7. To exit the operation, click the text "HERE" in the displayed message.The [Export Phonebook] screen returns.Note• Make sure that the import source or unit is in standby mode.• The import source or unit must be specified at the time of import/export. The imported data is addedto the existing phonebook data.– If the existing phonebook data has an entry with the same record ID as an imported entry, the entryis overwritten with the imported entry.– If the existing phonebook data has an entry with no record ID, it will be left in the phonebook.– If the imported phonebook data has an entry with no record ID, the imported entry is added as anew entry unless an existing entry with the same name and phone number is found.Phonebook entries that are added via the unit are not assigned record IDs. Therefore, it isrecommended to export phonebook data from the unit, assign record IDs manually and then re-importthem. Doing so can help manage phonebook data.• The phonebook for a unit has the following limitations:– A maximum of 500 phonebook entries can be stored in the unit. If the unit already has phonebookdata, it accepts up to the 500th entry, including the existing entries. The rest of the entries will notbe imported, and the message "Memory Full" is displayed on the unit.– The name can contain up to 24 characters.– The phone number can contain up to 32 digits.– Phonebook entries exceeding the characters or digits limits cannot be imported properly.• If the export is interrupted by an operation on the unit, only the data that has been successfully exportedbefore the interruption is exported to a file.6.1.2 Editing with Microsoft ExcelYou can edit exported phonebook data on a PC with software such as Microsoft Excel. You can then importthe phonebook data into units.To open the phonebook data on a PC1. Open Microsoft Excel.2. Click Office Button, and then Open.Note• Make sure to open a TSV file in this procedure. If you change the extension of a TSV file to".csv", the file will open by simply double-clicking it. However, the character encoding of the filemight not be recognized properly, resulting in garbled characters, or the phone numbers might berecognized as numbers, resulting in data alteration.Document Version 2015-02 Administrator Guide 2716.1.2 Editing with Microsoft Excel
