Appendix C Page 227Determining the layout of the Expense ReportThis section describes the layout considerations for the Expense Report and explains the termsused for creating the report.LabelsThere are two kinds of labels that you need to define for your report: day/date and expense type.Each kind of label can be either Fixed or Variable. A Fixed label means that the label alwaysappears as a header at the beginning of a row or column. If a label is not Fixed, it is variable.For example, a list table of expenses could have variable labels in the rows for day/date, andvariable labels in the columns for expense type. In this case, neither day/date or expense typeinformation would be “fixed” (as a header). Instead, the date and expense type information wouldbe filled into the cells of the spreadsheet as appropriate.Examples of both Fixed and Variable labels appear in the sample expense templates.SectionsA Section is an area of the report that has common formatting. It is common for an Expense reportto have more than one Section. For example, the following sample Expense Report namedSample3.xlt contains several Sections.Because your Expense data maps to row and column areas of your final report, different Sectionsrequire different definitions for the data mapping. To create additional Sections with differentmapping, you create corresponding additional lines to the mapping table file named Maptable.xls.This procedure is explained later in this appendix.If a section contains cells for prepaid (company paid) expenses, you need to create an additionalline in the mapping table for “prepaid.” This will count as an additional section in the mapping table.The only data that differs in the prepaid section (from the non-prepaid section) is the row/columnnumbers for the expense type.Section 1(not prepaid)Section 2(prepaid)Section 3
