Administrator ToolsWorkCentre 7800 Series Multifunction Printer 227System Administrator GuideAddress BooksThis section includes:• Device Address Book .....................................................................................................................................................227• Network Address Book .................................................................................................................................................231• LAN Fax Address Book..................................................................................................................................................231An address book is a list of individual contacts, each associated with an email address, fax number, orscan destination. You can configure the printer to use a Network Address Book or the Device AddressBook for email or Internet fax. The Network Address Book looks up addresses from an LDAP directory. Ifyou do not have an LDAP server, you can use the Device Address Book. If you configure both addressbooks, users are presented with a choice to use either address book at the control panel.Device Address BookEmail addresses are stored in the Device Address Book. An Internet fax address is the email addressassigned to an Internet fax machine or service.Manually Editing the Address BookYou can use contacts, groups, or Favorites to edit and organize the address book manually.Viewing ContactsA contact is a user with an associated email address, fax number, or scan destination. Contacts can beadded to groups or marked as a Favorite.To view a contact, click the Address tab, then do one of the following:− To view all contacts in the address book, under Address Book, select All Contacts.− To view a specific type of contact, under Email, Fax, or Scan To Destination, select Contacts.− To view specific contact information, select the contact from the list.Adding a Contact1. In CentreWare Internet Services, click Address Book.2. Click Add.Note: If the Add button is unavailable, the address book has reached its limit. The Device AddressBook can contain up to 5000 contacts.3. Type the contact information:a. To associate a scan destination with this contact, under Scan To Destination, click the Plusbutton. For details, see the Help in CentreWare Internet Services. For details about configuringthe Scan To Destination feature, see Configuring Scan To Destination on page 175.b. To mark a contact as a Favorite for email, fax, or scan to destination, when adding or editingthe contact, click the star next to that field. If you click the star next to Display Name, thecontact becomes a Global Favorite.4. Click Save, or select Add Another Contact, then click Save & Add Another.
