Scanning166 WorkCentre 7800 Series Multifunction PrinterSystem Administrator GuideConfiguring a Template to Create a Password-Protected PDFYou can edit a template to create an encrypted PDF file, and require users to protect the scanned PDFfile with a password. When a user selects the scan template at the control panel, the printer prompts theuser to create a password, or accept a default password. The password is required to open the PDF file.1. Edit the Default Template on the Default Template page, or create a template on the Scan tab.2. Add file destinations and edit settings as needed.3. Under Document Management Fields, click Add.4. Next to Field Name, type xrx_pdf_pswd.5. Next to User Editable, select Not Editable to set the password, or select Editable to allow users tocreate a password.6. If you selected Not Editable, type the password in the Default Value field.7. If you selected Editable, do the following, if necessary:a. Type a password in the Default Value field to suggest a default password.b. Type text in the Field Label field to prompt users to enter a password. For example, type Pleasetype a password to protect your PDF file.c. Select Require User Input to require users to provide a password.d. Select Mask User Input to hide characters that a user types at the control panel. If you do notselect this option, the printer saves the password in the Job Log. To disable the Job Log, seebelow.e. If you do not want the PDF password to appear in the Job Log, which can compromise security,ensure that the Record User Input to Job Log check box is cleared.8. Click Apply.9. Under Filing options, click Edit.10. Next to File Format, select PDF.Note: Do not select PDF/A. If you select PDF/A, a password-protected PDF is not created.11. Click Apply.12. If you allowed users to create a password, but did not select Mask User Input, disable the Job Log.Under Report Options, click Edit, then next to the Job Log, clear the Enabled check box.13. Click Apply.Configuring Workflow Scanning General Settings1. In CentreWare Internet Services, click Properties > Services.2. Click Workflow Scanning > General.3. Under Confirmation Sheet, select when you want a confirmation sheet to print.4. A template pool repository can store templates on the network and update the printer list ofavailable templates. You can type the time you want this update to happen in the Refresh StartTime field. To update the template list now, click Refresh Template List Now.
