HotfoldersIntroduction to hotfoldersIntroductionTechnically, a hotfolder is a mapped network drive on a workstation that is linked to a sharedfolder on the PRISMAsync controller.For an operator, a hotfolder is a folder on a workstation where printable files can be dropped forprinting.Hotfolders are primarily aimed at recurring PDF workflows. In these workflows identical PDFs, orother printable files, with identical settings are printed on a regular basis. Hotfolders should notbe used in combination with print job tickets.The job settings for hotfoldersThe settings of a hotfolder can be defined by:• a hotfolder default ticket in the hotfolder itself, or• the automated workflow to which the hotfolder is linked.It is advisable to use the hotfolder functionality in combination with the hotfolder default ticket.However, if you want to use the settings of the automated workflow where the hotfolder is linkedto, it is advised not to place a hotfolder default ticket in the hotfolder, to prevent mixing upsettings. Furthermore, you must make sure that the [Overrule the job ticket] setting in thatautomated workflow is enabled (tick the checkbox).Before you can use a hotfolderTo be able to use the hotfolder function, the following steps must be carried out first:• In the Settings Editor, the system administrator must activate the hotfolder function.• In the Settings Editor, the system administrator must create a hotfolder and link the hotfolderto an automated workflow.• On a workstation, the key operator must create a shared network drive that is linked to thehotfolder.• On the desktop of that workstation, the key operator can create a shortcut to the hotfolder, ifdesired.HotfoldersChapter 8 - Carry out print jobs 203
